RightTouch Solutions · Nonprofit Launch Lab
Hoopskillz 101 Foundation Inc.
Engagement Roadmap
Dual Entity Formation · Organizational Foundation · 501(c)(3) Pathway
Thaddeus McGuire
(770) 722-7147
Thaddmcguire@gmail.com
Hoopskillz101.net
Engagement Phases
1
of 5
Phase One
Entity Strategy & Nonprofit Formation
In Progress
March – April 2026
Deliverables
- ✓Client intake form received & signed (March 26, 2026)
- ✓Dual structure strategy defined (LLC + 501c3 charitable arm)
- ✓Foundational bylaws drafted — Hoopskillz 101 Corp. (13 Articles) · Name update to Foundation pending
- ✓Bylaw adoption memo & meeting script delivered to client
- →Bylaws name updated from "Hoopskillz 101 Corp." to "Hoopskillz 101 Foundation Inc." throughout — per Georgia naming statute for similar-named organizations
- →Board adoption meeting — bylaws formally voted on and signed
- ○Articles of Incorporation filed with Georgia Secretary of State
- ○New EIN obtained for Hoopskillz 101 Foundation Inc. (LLC EIN 47-2602851 remains with the business entity)
- ○Nonprofit bank account opened (separate from LLC finances)
- ○Georgia charitable solicitation registration (if fundraising before determination)
2
of 5
Phase Two
IRS 501(c)(3) Application & Tax-Exempt Status
Upcoming
April – May 2026
Deliverables
- ○Determine Form 1023-EZ vs. full Form 1023 eligibility
- ○Prepare IRS Form 1023-EZ (or 1023) for client review & signature
- ○Program narrative drafted — charitable & educational purpose statements
- ○Conflict of Interest Policy finalized and adopted by board
- ○IRS application submitted by client (RightTouch guides; client executes)
- ○IRS determination letter received and filed
3
of 5
Phase Three
Governance Strengthening & Board Development
Upcoming
May – June 2026
Deliverables
- ○Board Expectations One-Sheet developed for all three directors
- ○Annual board meeting calendar established (quarterly cadence per Article VII)
- ○Officer elections formally conducted and recorded in minutes
- ○Conflict of Interest statements signed by Thaddeus McGuire, Crissy McGuire & Madison Rogers
- ○Record retention policy adopted
- ○Financial controls guidance — dual signatory policy, banking procedures
- ○Meeting minutes template provided and first official minutes recorded
4
of 5
Phase Four
Digital Infrastructure & Operational Setup
Upcoming
June – July 2026
Deliverables
- ○Google Workspace for Nonprofits setup (transition from personal Gmail)
- ○Candid (GuideStar) nonprofit profile created and populated
- ○TechSoup enrollment completed for software discounts
- ○Cloud-based file structure established — bylaws, minutes, policies, financials
- ○Donor acknowledgment letter template created (IRS compliant)
- ○CRM/donor & volunteer tracking system recommended and set up
- ○Zeffy or equivalent donation platform reviewed for implementation
5
of 5
Phase Five
Compliance Readiness & Grant Positioning
Upcoming
July – August 2026
Deliverables
- ○Annual compliance calendar delivered (990-N filings, state renewals, board calendar)
- ○IRS Form 990-N e-Postcard guidance (until gross receipts exceed $50,000)
- ○Georgia state charitable registration renewal process documented
- ○Program framework finalized — framework-based positioning vs. program-centric
- ○Grant readiness assessment — narrative framing, data-driven impact positioning
- ○Dual entity separation documentation — LLC vs. nonprofit activity boundaries
- ○Engagement wrap-up session and handoff documentation
Compliance Flags & Advisory Notes
Personal Email for Org Business
All organizational communications are currently routed through Thaddmcguire@gmail.com. This creates no separation of identity, access risk if account is lost, and is a red flag for funders and the IRS.
Critical — Address in Phase 4
Compensation + Financial Transactions Flagged
Intake form indicates Yes to officer compensation AND financial transactions with officers/directors. Both require documented board approval, conflict of interest disclosures, and IRS intermediate sanctions compliance.
Critical — Address in Phase 3
International Activity Flagged
Client indicated potential grants or assistance outside the United States. This may disqualify Form 1023-EZ and requires additional narrative documentation on the full Form 1023.
Caution — Review Before Filing
Unrelated Business Income Flagged
Client indicated gross unrelated business income of $1,000+ may occur. This requires IRS Form 990-T filing and could complicate 501(c)(3) status if not structured correctly through the dual entity model.
Caution — Dual Entity Boundary Critical
EIN — New Number Required for Foundation
EIN 47-2602851 is confirmed as the LLC's identifier and remains with that business entity. Hoopskillz 101 Foundation Inc. will require a new EIN, obtained via IRS SS-4 immediately after Articles of Incorporation are filed with Georgia SOS.
Info — Action in Phase 1
Program Descriptions Incomplete
Activity #1 and Activity #2 were left blank on the intake form. These are required for the IRS application narrative. RightTouch will draft based on background notes and bylaw mission language — client review and approval needed.
Info — Complete Before Phase 2
Board of Directors — Current Roster
TM
Thaddeus McGuire
Owner / Organizer · Authorized Contact
Founder — 9 years of community impact in Fulton County
CM
Crissy McGuire
Director
Conflict of Interest disclosure required — related party
MR
Madison Rogers
Director
Officer roles to be formally assigned at first board meeting